A capable finance team stuck doing mechanical work is a common and expensive waste. Downloading OFX files, pasting them into a spreadsheet, hunting for the entry that does not reconcile, rebuilding the formula someone broke. It is work that takes up the first days of every month and produces no decision at all.
Where the operation usually gets stuck
Manual reconciliation
Comparing the bank statement with receivables by hand does not scale. Past a few hundred entries a month, an error stops being the exception.
A spreadsheet used as a system
A formula silently broken, a diverging version circulating by email and no record of who changed what.
Cash flow that only looks backwards
Knowing what happened is not the same as knowing what will happen. Without a projection, a credit or investment decision is made in the dark.
Rework with the accountants
Every month, the same cycle: export, adjust the layout, resend and correct discrepancies in the same data.
What we build to solve it
Automatic reconciliation
Integration through Open Finance or the bank's API, with matching rules by amount, date and identifier, and an exceptions queue for only what genuinely needs a human eye.
Cash flow projection
Scenarios that combine recurring contracts, seasonality and average collection period, with an alert before cash gets tight.
ERP integration
Continuous integration between the management system and the accounting one, with a validated layout and a log of every submission.
Audit trail
Who entered it, who approved it and who changed it, with a history that cannot be edited.
How the project runs
The path is the same for every industry, and it starts by understanding before proposing:
- Assessment: we map systems, processes and bottlenecks. You understand the problem before seeing any technical proposal.
- Development: short deliveries with constant validation, so you see results before the project ends.
- Rollout: controlled migration and team training, so that switching systems does not stop the operation.
- Evolution: follow-up and adjustment as the operation grows.
Other industries
Want to look at your case?
The assessment is free and commits you to nothing. We learn the context of your operation and show what makes sense, even if the answer is to do nothing right now.